What are the rules for VAT liability and invoicing in Belgium?

New rules were introduced on 1 January 2013 within the context of transposing the Invoicing Directive into the Belgian VAT code. Between 2013 and 2014, some administrative tolerance was permitted thanks to a transitional arrangement. This transitional arrangement came to an end in 2015 and was replaced with a definitive system.

How does it generally work?

In principle, the taxable event takes place, and the tax is payable when the goods are delivered or the service is provided. The VAT-registered party must issue an invoice to its client by the 15th day of the month following the taxable event.

For example, goods are delivered or a service is provided on 25/01/2018. This transaction must be invoiced by 15/02/2018. The requirement specifies that this transaction must be included in the VAT return for 02/2018 (to be submitted by 31/03/2018).

If no invoice has been issued before, and the only invoice issued is done so late, VAT is still payable by the 15th day. In this case, the controller can impose late payment interest from 15/02/2018 and a fine of between 25 EUR and 5,000 EUR depending on the breach. For more information, all of these breaches are described in Royal Decree no. 44 of 9 July 2012, section 2.

However, there are several exemptions to this basic rule, depending on the type of transaction in question.  We have identified the two most commonly encountered exemptions.

The first is when the invoice is issued before the taxable event. VAT is then payable on the invoice date. The relevant VAT return is therefore the one for 01/2018 (to be submitted by 28/02/2018).

The second is when VAT is payable when payment is received. For example, for deliveries of movable assets to public bodies (B2G).

Limitations of the article

This article does not cover all the possible cases, and may therefore not be accurate in some cases.  We therefore recommend that anybody affected by this legislation contacts the SPF Finances Call Centre (https://finances.belgium.be/fr/Contact) for any additional information about this law.

 

 

 

 

 

Task management in the accounting department

These days, efficient, effective collaboration via information systems within a company appears to be a vital key to its smooth running, both internally and externally.  This collaborative philosophy is embedded in each and every function of our accounts and finance management software, Adfinity.

For several years, Adfinity has offered a task management module in its rich client. Today, EASI is going one step further. From now on, this advanced function will also be available via our online platform. This tool is clearly a real asset when it comes to collaboration, and it is fully integrated in Adfinity’s rich client.

Among other things, task management allows you to plan the work of the employees in the company and oversee follow-ups sorted by manager. The goal was to make collaboration easier and smoother by increasing visibility and follow-ups for all kinds of tasks. 

Now, employees will be able to create different kinds of tasks that have already been defined on the platform. This offers all sorts of possibilities. Some of the actual examples already used include the option to submit budget requests, create stock items or new suppliers, a new analytical dimension… So what are the limits in terms of usefulness? There aren’t any! The kinds of tasks possible and conceivable are infinite.

In practice, this “ticketing tool” allows all online users to submit various requests to the accounts department. 

Let’s imagine that a user wants to submit a request to buy an item that isn’t already in the current table, from a supplier that does not exist. No need to call the purchasing department anymore, or send emails to create the relevant information! The user creates a ticket by filling in a series of fields and, if necessary, leaving a comment for the person in charge. A notification will then be sent to the person nominated to complete these task. In response, that person will, in turn, have the option to add text comments as well as attachments to have a conversation with the person making the request, as shown in the screenshot below.

The fields to be completed include:

  • a heading 
  • a type of activity 
  • a manager
  • a date
  • a priority 
  • a status
  • etc.

Depending on the type of activity, you will be able to provide a whole range of details. The various text fields (name of the item, supplier, reference etc.) can also be configured from the rich client and activated for each type of task, via a screen similar to the one below.

 

When the user decides to create a new task online, all the configured text fields will be shown and must be completed. 

Thanks to online task management, your employees will benefit from significant time savings, improved follow-ups, greater visibility and simplified, effective organisation every day.

 

GlobalSign disables support for TLS 1.0 and 1.1

The protocol support for TLS 1.0 and 1.1 will be disabled on 21st of June 2018.

What should I do?

You should do two things:

  • Verify your websites: check if the following protocols are disabled: TLS 1.0, 1.1 and also SSLv2 and SSLv3
  • Verify your browsers. Most recent browsers support TLS 1.2 or higher:
    • Google Chrome: version 30 or higher
    • Mozilla Firefox: version 27 or higher
    • MS Internet Explorer: version 11 or Edge
    • Apple Safari: version 6 and higher (mobile version 7 and higher)

You can verify your website configuration with this SSL checker: https://globalsign.ssllabs.com/

Please contact EASI if you have further questions.